Boards and Projects: Rights Management and Access

Accessing a Board

The right to access a board is granted by:

• Letting someone know the URL

• Inviting someone via the 'Share' board dialogue to the board

• Adding someone as a pro user to the project the board is in 

Passphrases

If a board is protected by a passphrase the participant must provide it when:

• the participant doesn’t have an account

• the participant is not logged in

• the participant is logged in but wasn’t explicitly invited via the 'Share' board dialogue (e.g. they are accessing the board via its URL)

In all cases when someone explicitly invites a user as a board participant within the 'Share' board dialogue, the user doesn’t need to provide the passphrase.

Accessing a Project

• Full access (pro user was added as a participant to the project):

• All boards and participants are visible.

• Limited access (user was added to at least one board that is inside a project): 

  • Visible:

    • Boards with allowed access

    • Project owner, project creation date, last change date
    • Participants only on a board with allowed access

  • Not visible:

    • Project participants

    • Boards without allowed access

Working with a Board

When a board is shared the board owner can set different board access roles which determine the rights and thus possibilities a given participant has on the board.

Click here for all information about the Board Access Roles and their rights.

Only board owners may delete a board. All other participants may leave a board, and the board will no longer be visible or accessible. In case the user is a participant of a project, the user may not leave individual boards within the project, but can leave the entire project via the project settings tab.

Working with a Project 

Project’s owner (creator) allowed actions:

• Change the project’s passphrase

• Delete the project

• Remove participants from project

 

Full project participants allowed actions:

• Changing the project’s name

• Adding further project participants

• Removing self from project

 

Project participants with limited access (access to some boards):

• Move a board to the project 

• Remove a board from a project