Board Deletion: Automatic and Manual

Board deletion in Conceptboard allows you to discard unwanted or irrelevant boards in a controlled manner. However, there are certain types of boards that can disappear without a warning. Different types of board deletion can help you navigate board libraries effectively and with confidence.

Manual Deletion by owner

❗️Conceptboard boards created by users can only be deleted by the board owner.

There can be only one owner per board. Board owner is a Conceptboard user who created the board. Apart from this straightforward definition, board owner status is automatically assigned to the users who copied boards, even if originals do not belong to them (original boards stay intact in terms of ownership).

To determine a board's owner, check BOARD SETTINGS:

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At the bottom of the Board Settings window, board owners can see the DELETE button.

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❗️ Once deleted, Conceptboard boards disappear irrevocably, and cannot be retrieved under any circumstances. Manually deleted boards are lost for other users that they have been shared with. Saving a backup copy for important boards is, therefore, recommended.

Automatic deletion: user deleted from the team

Strict data security regulations or personal preferences sometimes dictate deleting user accounts once they leave the team or decide to stop using Conceptboard.

Account deletion is the final stage in the Conceptboard user journey. It entails complete data erasure, including all boards. This data loss is permanent and irreversible.

However, this is only true for unshared or private boards. Board ownership of the boards that have been shared prior to deletion with other users from the same team will pass on to the first user in the editor access role who accessed the board.

Automatic deletion: unclaimed boards created by guests

Guests on Conceptboard boards are users who accessed the board without logging in into their accounts. They take a provisional name to facilitate recognition on the board. Their status still qualifies as logged out.

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Guests can create blank boards via the BOARD menu. However, since these users are still logged out from their own accounts (or do not have them), these newly created blank boards are "unclaimed". It means they do not have an owner and belong to no one. Such boards, if left "unclaimed", are automatically deleted in 48 hours. Their board links will become inactive. This deletion is permanent. They will be marked as "Deleted by Guest" in your boards overview.

How to claim a board

Please push the banner button "Keep this board" at the top of the board and log in into your Conceptboard account.

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Automatic deletion: template boards from Conceptboard blog pages

While browsing through Conceptboard blogposts, you might have come across direct links to test templates. Please check this example below.

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These templates, that can be accessed from the company page, behave in a manner that is identical to unclaimed boards. Therefore, if you intend to use the information you added to such a template, please make sure to follow the banner at the top of the board and claim it. Unclaimed boards will inevitably disappear in 48 hours. They will be marked as "Deleted by Guest" in your boards overview.

Board Archiving

Archiving allows you to remove old or completed work from your boards overview without losing them forever. Click on the Archive button and it will be stored in the Archive page. You can access all your archived boards in the left panel on your HOME or BOARDS pages. All archived boards become read-only.


We wish you happy and organised collaborating! To learn more about board management, please check this link.


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